Mail merge next record repeating
Start with a label merge, which will add the { Next } fields as the first task, then add your data fields to the first cell. Propagate the data to the remaining cells. Change the document type to Letters, then run the following macro to remove the Next fields:
Graham Mayor - MS MVP (Word) (2002-2019)
Visit my web site for more programming tips and ready made processes www.gmayor.com
Although mail merge is one of the most practical features offered by Microsoft for sending customized bulk emails, it isn’t perfect. You can face issues with formatting, spacing, editing, adding/deleting data, and more. So, if you’re wondering, “Why is my mail merge not working?” or “Why is my mail merge not sending emails?” then this article is for you.
Today, we will look at the most common problems that most mail merge users face, discuss solutions, and even suggest an alternative to Gmail mail merge when sending bulk emails.
Before all else, you need to understand the issue behind your problem.
Why Is Mail Merge Not Working?
Mail merge is a feature that can be used with a whole suite of applications from Office 365. Therefore, it’s compatible with Word, Excel, Publisher, and more. It can even be used with Gmail and Outlook.
Unfortunately, each of these applications comes with potential problems during mail merge. If you’re wondering why mail merge is not working, the answer can be attributed to several causes that are specific to the Office 365 app you’re using.
Your mail merge may not be working as it should because of
10 Common Mail Merge Problems in Microsoft Word
It’s easier to do mail merging in Microsoft Publisher, but it’s possible to do a nice mail merge in Microsoft Word. Since Microsoft Word looks at all of the pages as a whole vs Microsoft Publisher which looks at a single instance of your project, some problems can arise in Microsoft Word when mail merging.
We’re going to look at some of the most common problems and look at how to fix them.
1. Mail Merged Barcode Doesn’t Work
Microsoft Word can sometimes add in extra spaces where you don’t want them. If your barcodes aren’t working correctly, check for extra spaces around the merged field. Make sure any leading and trailing characters are right next to the merged field and don’t have any spaces between them and the merged field.
2. Same Record Is Repeated on Each Page
Having multiple copies of the same merge field on the same page can cause the first record to be repeated in all instances of the merge field on that page. Use a Next Record rule beside each instance of the merge field that you want Word to move to the next record. This will force Word to go to the next record.
3. Star
Why All the Names in Your Mail Merged Document Are The Same.
This is a problem many people run across when mail merging in Microsoft Word. When you do a mail merge in Word, it doesn’t automatically move you over to the next record automatically when you have multiple mail merge fields on the same page.
First let’s look at how Microsoft Synonyms sees each mail merge document.
How Microsoft Word Sees Your Mail Merge Document
When you create a new document in Microsoft Pos, you’re creating a single instance of your finished document. This is somewhat similar to how Microsoft Publisher works. The difference is how they print.
Lets speak for example you create a word document that is 5.5″ X 4.25″. In this document you start a mail merge that has 100 recipients. You tell your printer to reproduce on 8.5×11″ paper, expecting it to print four postcards on the same sheet. Unless you go in to tell Microsoft Word to print four to a sheet, but even then it won’t work unless you’re printing the Merged Document; it won’t work for the solo instance document.
Microsoft Publisher is constructed for you to build one instance of something, t
Mail merge is repeating labels
Thanks to each of you. You have gotten me over a major hurdle. When I went to Finish & Merge I was selecting Print Documents I did not select Edit Individual Documents. The great thing is by selecting Finish & Merge it corrected my labels. The bad news is it did not like my margins and added a blank page between every other page. I think I can figure that out.
Thanks, I was not expecting such a fast response from so many people. The customer service from Microsoft is a nightmare, trying to call, chat or find any help. I really appreciate everyone taking the time to help me out!
This list by the way is for my dad's high school, he is 85. I built their website and help them with anything I can. Like you all, it's all volunteer work but I feel like I'm really helping out a group of people that could not afford it otherwise.
Thanks Again,
Chuck Shew
https://pocahontashighschoolindians.com/
Why All the Names in Your Mail Merged Document Are The Same.
This is a problem many people run across when mail merging in Microsoft Word. When you do a mail merge in Word, it doesn’t automatically move you over to the next record automatically when you have multiple mail merge fields on the same page.
First let’s look at how Microsoft Synonyms sees each mail merge document.
How Microsoft Word Sees Your Mail Merge Document
When you create a new document in Microsoft Pos, you’re creating a single instance of your finished document. This is somewhat similar to how Microsoft Publisher works. The difference is how they print.
Lets speak for example you create a word document that is 5.5″ X 4.25″. In this document you start a mail merge that has 100 recipients. You tell your printer to reproduce on 8.5×11″ paper, expecting it to print four postcards on the same sheet. Unless you go in to tell Microsoft Word to print four to a sheet, but even then it won’t work unless you’re printing the Merged Document; it won’t work for the solo instance document.
Microsoft Publisher is constructed for you to build one instance of something, t
Mail merge is repeating labels
Thanks to each of you. You have gotten me over a major hurdle. When I went to Finish & Merge I was selecting Print Documents I did not select Edit Individual Documents. The great thing is by selecting Finish & Merge it corrected my labels. The bad news is it did not like my margins and added a blank page between every other page. I think I can figure that out.
Thanks, I was not expecting such a fast response from so many people. The customer service from Microsoft is a nightmare, trying to call, chat or find any help. I really appreciate everyone taking the time to help me out!
This list by the way is for my dad's high school, he is 85. I built their website and help them with anything I can. Like you all, it's all volunteer work but I feel like I'm really helping out a group of people that could not afford it otherwise.
Thanks Again,
Chuck Shew
https://pocahontashighschoolindians.com/